Written by – Priyadarshini Amaresh
Businesses today operate in an environment, where information is considered to be the key for all the operations. Every organization is striving hard to complement information with technology, as every small piece of information comes with its own piece of complexity like regulatory compliance, policies etc. To infuse agility in the existing business operations, one has to see to it that the right information is available at the right time with authorized control.
Today, most of the organizations understand the brighter side of the cloud services and the services which are delivered through Software as a Service(SaaS) Model. We see that most of the IT managers are in a fix between CAPEX – OPEX, and IT budget – IT efficiency. In such situations providing the employees with critical information is the key role behind the SaaS based Document Management System.
SaaS based Document Management System
Document Management System is known for securely storing the important documents. The business managers in the IT firms have many applications for delivering the documents through Document Management System like On- premise install and Software as a Service (SaaS) which means cloud based DMS.
Few Benefits of Cloud Based DMS are as follows:-
Global accessibility: Every second enormous amount of business critical information is transacted across the globe. Hence, security of this information is a major cause of concern. By implementing cloud based DMS all the documents can be easily be accessible across the globe easily within seconds at the same time.
Easy Retrieval: Earlier employees would carry physical copies of all the documents. Today, with cloud based DMS employees can travel virtually with all the documents and with the clients across the globe. Multiple search options help the users to retrieve the documents easily.
Access Control: A cloud based DMS can control the distribution of the documents. Hence, only users who are authorized can view the documents. It cannot be accessed by everybody collaborated on the cloud. Hence, there is no worry about a document getting lost.
Easy Share: A cloud based DMS facilitates sharing documents across the globe within no time which saves cost and time.
All the above factors prove that DMS delivered through Software as a Service (SaaS) allows all the organizations to share and access the documents globally in ease. This also helps the organizations achieve their goals with very little capital upfront. SMEs and startups will benefit the maximum as they have to operate under CapEx to OpEx model.